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Planned maintenance that keeps your property ahead of its repairs.
A written maintenance schedule for your home, rental building or commercial premises — seasonal checks, routine tasks and building-fabric upkeep carried out on a set calendar, with every visit recorded.
Scope
What the work typically covers.
Every schedule is built from a condition walkthrough of your property, so it reflects the building you have — not a generic checklist. These are the areas a schedule typically covers.
ASeasonal checks
- Gutters and downspouts cleared and checked
- Exterior walk-around for loose, cracked or missing elements
- Window and door seals, weatherstripping and caulking
- Drainage at grade around the building
BInterior upkeep
- Sealant at tubs, showers and sinks
- Door hardware, closers and hinges adjusted
- Fixture-level checks for drips and slow drains
- Touch-up painting in high-traffic areas
CCommon areas
- Hallway and stair finishes
- Handrails and balusters checked for movement
- Entrance doors, closers and locks
- Lamps replaced and fixtures checked
DBuilding fabric and grounds
- Siding, trim and fascia condition
- Paint film on exposed surfaces
- Fences, gates, decks and steps
- Paths and hard surfaces checked for trip hazards
Sequence
How it runs, step by step.
The same order every time, so you always know where the job stands and what comes next.
- 01
Condition walkthrough
We walk the property with you and record its current condition, element by element, with photographs. This becomes the baseline every later visit is measured against.
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Written schedule
We propose a calendar of tasks: what happens at each visit, in which season, and what is excluded. You approve it or adjust it before anything is booked.
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Scheduled visits
Visits are booked in advance and confirmed with you — and with occupants, where there are any — before each one.
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Visit records
After each visit you receive a short record: tasks completed, photographs, and anything that needs attention.
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Items to plan for
Anything beyond routine upkeep goes onto a prioritized list with its own scope, so you decide when to act rather than being surprised by it.
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Annual update
Once a year we sit down with you, compare the schedule with what the property actually needed, and adjust it for the year ahead.
Decisions
Decisions you will make along the way.
Good scoping means raising these early. We set out the options and trade-offs; the decision stays with you.
01How often should visits happen?
It depends on the property’s age, exposure and use. Most schedules follow the seasons; busy common areas may need more frequent visits. We recommend a frequency and explain the reasoning.
02What sits inside the schedule?
Routine tasks sit inside it. Larger items — replacing a run of siding, refinishing a deck — are scoped separately, so routine upkeep stays easy to budget for.
03How are occupants told?
For rental and commercial properties we agree notice periods, access arrangements and who contacts occupants before the first visit.
04What can we fix without asking?
Some owners set a pre-approved limit for small fixes found during a visit; others want every item confirmed first. Either way, it is agreed up front.
What you receive
The paperwork that comes with the work.
Planned maintenance only works if you can see it happening. Each part of the program produces a document you keep.
- Maintenance scheduleA calendar of tasks by season, with what is included and what is not.
- Visit recordsSent after every visit: tasks completed, photographs, observations.
- Items-to-plan-for listLarger items found along the way, prioritized and scoped so you can budget ahead.
- Property recordEvery visit and repair filed against your property, so its history is never lost.
Outside this scope
Planned maintenance covers building fabric, fixtures and finishes. Work that requires a licensed specialist — gas appliances, electrical panels and wiring, refrigerant-based heating and cooling, structural engineering, or hazardous-material abatement — is outside what we do. When we notice something in those areas, we record it and tell you, so you can bring in the right specialist.
Questions
Common questions about planned maintenance.
Is a planned program worth it for a single-family home?
For many homes a short seasonal schedule is enough: gutters, seals, exterior checks and a list of what is coming up. If a program is not the right fit and an occasional visit would do, we will say so.
Can you take over a schedule another contractor started?
Yes. We start with our own condition walkthrough so our records begin from what we can see, then fold your existing schedule and history into ours.
What happens if something breaks between visits?
Report it to your coordinator as you would any repair. It is handled as reactive work and logged against the same property record, so the planned schedule and the repair history stay together.
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Next step
Discuss planned maintenance for your property.
Tell us about the property, what it needs and how you would prefer to work. We will reply by email to arrange a site visit and confirm what happens next.